"Client" means the individual or organisation who buys or agrees to buy the service from the Firm;
"Consumer" shall have the meaning ascribed in section 12 of the Unfair Contract Terms Act 1977;
"Contract" means the contract between the Firm and the Client for the sale and purchase of services incorporating these Terms and Conditions;
"Services" means the use of i-Accountants.co.uk;
"Firm" means i-Accountants.co.uk, the trading name of Paul & Co, Chartered Accountants;
"Terms and Conditions" means the terms and conditions set out in this document and any special terms and conditions agreed in writing by the Firm.
Nothing in these Terms and Conditions shall affect the Client's statutory rights.
These Terms and Conditions shall apply to all contracts for the provision of services by the Firm to the Client and shall prevail over any other documentation or communication from the Client.
Any variation to these Terms and Conditions (including any special terms and conditions agreed between the parties) shall be inapplicable unless agreed in writing by the Firm.
All orders for subscription to the service shall be deemed to be an offer by the Client to purchase the service pursuant to these Terms and Conditions and are subject to acceptance by the Firm. The Firm may choose not to accept an order to subscribe for its services for any reason. This may be due to technical constraints, because you or your business has been banned by us from using the service, we have been unable to adequately confirm your identity or for any other reason. No charge will be made for declined applications. The acceptance of your application is based on the trading activity described when first signing up to the Service. If your trading activities change i-Accountants may not be the right product for you and would not be able to continue to provide services to your company.
If we accept an application for subscription, we will confirm this by email and at that point a legally binding contract will be created between the Client and us. If you apply for a subscription to i- Accountants, you warrant that you are authorised to enter into this Agreement.
Your access to and use of i-Accountants.co.uk ("the Website") is subject exclusively to these Terms and Conditions. Use of the web site shall be deemed conclusive evidence of the Client's acceptance of these Terms and Conditions. You will not use the Website for any purpose that is unlawful or prohibited by these Terms and Conditions. If you do not accept these Terms and Conditions you must immediately stop using the Website. The Agreement will be subject to English law and the provisions of these Terms of Service shall govern our agreement with you.
To help us guard against financial crime we are obliged to comply with the Money Laundering Regulations 2007, the Proceeds of Crime Act 2002, and the Terrorism Act 2000. These require us to carry out identity verification checks before allowing use of the Service. We may request and retain from you such information and documentation as we require for these purposes and/or make searches of appropriate databases and to report, in accordance with the relevant legislation and regulations. Carrying out an identity verification check will place a soft footprint on your credit file however it will not affect your credit rating in any way. If we cannot adequately confirm your identification in accordance with this legislation we reserve the right to refuse you use of the Service.
We have a duty under section 330 of the Proceeds of Crime Act 2002 to report to the Serious Organised Crime Agency (SOCA) if we know, or have reasonable cause to suspect, that you or anyone connected with your business are or have been involved in money laundering. Failure on our part to make a report where we have knowledge, or reasonable grounds for suspicion, would constitute a criminal offence. Advice given by Accountants: In addition to providing all accountancy advice, Paul & Co, Chartered Accountants, acts as your Agent in relation to HMRC and Companies House.
Your subscription to the Service allows for the provision of general accountancy guidance only. For specific matters relating to issues such as IR35 compliance, broad advice will be offered and additional services recommend. You should always seek specialised advice on specific matters.
Paul & Co is regulated by The Institute of Chartered Accountants in England & Wales and is bound by the by-laws, regulations and ethical guidelines of the Institute.
For any Specialised Services you will be required to accept a letter of engagement from Paul & Co, who will accept instructions to act for you on the basis that they will act in accordance with the above guidelines. Copies of these requirements are available for inspection in our offices.
The Firm will provide services as described in the services pages on the site for each of the packages offered, for the price or fee as stipulated.
After the order is received for a package, the Firm shall confirm acceptance by email.
Payment of the price or fee must be made in full before use of the service can commence.
The price or fee for the service is payable monthly in advance.
There is no minimum contract term. 28 days notice of cancellation must be given in writing. No further subscription fees will be billed and no refund will be made of any subscription fees already billed and paid.
The Firm may undertake other work for the client from time to time. The fees for such services will be confirmed in writing by the raising of an invoice. Payment must be made in full within 14 days of the date of the invoice.
If you fail to abide by these Terms of Service, or if payment of the subscription fees is not paid on time, we reserve the right to suspend or terminate your access to the Service. If we withdraw access to the Service no refund will be payable by us. One month’s notice will be given prior to the suspension of an account after which time if any issue has not been resolved within the following month we will take action to disengage ourselves as your Agent. We also reserve the right to close any account for any reason, by giving one month’s notice.
Suspension of your account could seriously jeopardise our ability to manage your company accounts and could lead to the missing of submission deadlines. I-Accounatnts cannot be held liable for any fines incurred resulting from this.
The Firm reserves the right to adjust the price and specification of any services on the Website at its discretion.
The Firm reserves the right to withdraw any services from the Website at any time.
The Firm shall not be liable to anyone for withdrawing any services from the Website or for refusing to process an order.
The Firm shall not be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to acts of God, strikes, lock outs, accidents, war, fire, breakdown of plant or machinery and the Firm shall be entitled to a reasonable extension of its obligations.
The contents of the Website do not constitute advice and should not be relied upon in making or refraining from making, any decision. The calculations included in the site are based upon the data that is entered by the Client of the service. The calculations should be used as guidance only and I- Accountants.co.uk accepts no responsibilities for any inaccuracies of the calculations.
It is agreed between the Client and the Firm that the Firm shall not be liable for any loss or damage of whatever nature or however arising which may be suffered by any person acting or refraining from acting as a result of advice provided. The Client accepts that any such liability shall be borne by the Client. Any terms which may be implied by statute or otherwise in any contract made under this Agreement are excluded.
The services are provided subject to the following conditions:
The Client will make a complete and accurate disclosure to the Firm of all facts relating to any matter that is the subject of Services. The Client accepts that the facts disclosed to the Firm by the Client will be taken to be a complete and accurate record of the facts unless the Client notifies the Firm in writing of any necessary alterations or additions.
The Firm will accept no liability arising directly or indirectly as a result of incomplete or inaccurate disclosure to the Firm. The Client accepts that any such liability shall be borne by the Client.
i-Accountants.co.uk reserves the right to change or remove (temporarily or permanently) the Website or any part of it without notice and you confirm that i-Accountants.co.uk shall not be liable to you for any such change or removal; and change these Terms and Conditions at any time, and your continued use of the Website following any changes shall be deemed to be your acceptance of such change.
The Website may include links to third party websites that are controlled and maintained by others. Any link to other websites is not an endorsement of such websites and you acknowledge and agree that we are not responsible for the content or availability of any such sites.
All copyright, trade marks and all other intellectual property rights in the Website and its content (including without limitation the Website design, text, graphics and all software and source codes connected with the Website) are owned by or licensed to i-Accountants.co.uk or otherwise used by I- Accountants.co.uk as permitted by law.
In accessing the Website you agree that you will access the content solely for your personal, non- commercial use. None of the content may be downloaded, copied, reproduced, transmitted, stored, sold or distributed without the prior written consent of the copyright holder. This excludes the downloading, copying and/or printing of pages of the Website for personal, non-commercial home use only.
The Website is provided on an "AS IS" and "AS AVAILABLE" basis without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non- infringement, compatibility, security and accuracy.
To the extent permitted by law, i-Accountants.co.uk will not be liable for any indirect or consequential loss or damage whatever (including without limitation loss of business, opportunity, data, profits) arising out of or in connection with the use of the Website.
i-Accountants.co.uk makes no warranty that the functionality of the Website will be uninterrupted or error free, that defects will be corrected or that the Website or the server that makes it available are free of viruses or anything else which may be harmful or destructive.
The liability of the Firm for all or any damages or losses (including interest and cost) suffered or incurred by the Client shall be limited to the damages which shall in no circumstances exceed the Price of the Services and the Firm shall under no circumstances be liable for any indirect, incidental or consequential loss or damage whatever.
The Client agrees to hold harmless and indemnify the Firm against any misrepresentation, whether intentional or unintentional, supplied orally or in writing in connection with this agreement. The Client agrees not to bring any claim in connection with services provided by the Firm against any of the Firm's employees on a personal basis.
Nothing in these Terms and Conditions shall be construed so as to exclude or limit the liability of I- Accountants.co.uk for death or personal injury as a result of the negligence of i-Accountants.co.uk or that of its employees or agents.
You agree to indemnify and hold i-Accountants.co.uk and its employees and agents harmless from and against all liabilities, legal fees, damages, losses, costs and other expenses in relation to any claims or actions brought against i-Accountants.co.uk arising out of any breach by you of these Terms and Conditions or other liabilities arising out of your use of this Website.
In order for i-Accountants to manage your accounts correctly you agree to provide i-Accountants all the accounting records and information on a monthly basis.
If you have used an agent to do your previous annual accounts we will contact them to obtain your historical data. Your i-Accountants account will not be a true reflection of your company’s current financial status until we have this information.
i-Accountants will act as your accountant for the financial year in which you start with i-Accountants. Any previous year’s accounts must be completed and filed by your previous agents if you have one, or arrangements can be made separately to perform these activities with i-Accountants.
We confirm that we will comply with the provisions of the Data Protection Act 1998 when processing personal data about you and your family. In order to carry out the services of this engagement and for related purposes such as updating the enhancing our client records, analysis for management purposes and statutory returns, legal and regulatory compliance and crime prevention we may obtain, process, use and disclose personal data about you.
We will communicate with you and with third parties via email or by other electronic means, unless another method is more appropriate. You will be responsible for virus checking emails and any attachments.
With electronic communication, there is a risk of non-receipt, delayed receipt, inadvertent misdirection or interception by third parties. We use virus-scanning software to reduce the risk of viruses and similar damaging items being transmitted through emails or electronic storage devices.
However, electronic communication is not totally secure and we cannot be held responsible for damage or loss caused by viruses nor for communications, which are corrupted or altered after despatch. Nor can we accept any liability for problems or accidental errors relating to this means of communication especially in relation to commercially sensitive material. Any communication by us with you sent through the post system is deemed to arrive at your postal address two working days after the day that the document was sent.
If any term or provision of these Terms and Conditions is held invalid, illegal or unenforceable for any reason by any court of competent jurisdiction such provision shall be severed and the remainder of the provisions hereof shall continue in full force and effect as if these Terms and Conditions had been agreed with the invalid illegal or unenforceable provision eliminated.
No waiver by the Firm (whether express or implied) in enforcing any of its rights under this contract shall prejudice its rights to do so in the future.
These Terms and Conditions shall be governed by and construed in accordance with the law of England and you hereby submit to the exclusive jurisdiction of the English courts.